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February 8, 2009 USNMC Board Meeting Minutes
USNMC BOARD MEETING MINUTES
FEBRUARY 8, 2009
-Page 2-
Continued from Page 1
Putnam Fund (USNMC Rescue) $3,978.33
TOTAL $28,261.12
Bills to be paid:
NeoGram $1,446.52
AKC $1.95
Rockwood Company $900.00 (Liability Insurance)
Banquet bill for National needs to be paid.
Donna Welty moves to pay bills, Nydia Thornton seconds. Motion passed - all ayes.
COMMITTEE REPORTS:
Communications
Website - Co-chairs Sharon Costello, Donna Welty
Donna had emailed Karl Groves to clarify the monthly $44.00 charge. Karl
had emailed response that this is for the hosting charge. Jennifer Groves
further explained that we are the only ones on this server.
Neogram - editor Heather Welty
The Winter issue of the Neogram is out and we have started working on the first issue of 2009. We have started playing with templates for the covers to avoid delays like we had with the last issue. We are also looking for six topics to be repeated in every issue as regular columns. We are looking for suggestions on what topics would appeal to rescue, pet owners and breeders. Feel free to send in suggestions of what you would like to see in each issue.
For the upcoming issue we are lacking content and ads. We are thinking of running a total black and white issue with no centerfold if we do not receive ads. We would need to come up with a price for the cover printed in black and white. I was thinking the same price as an inside color page ($125.00). This would be better then running the edition with no money coming in from ads - what do you think? I also need to know if the board would like to use the Neogram to get the info on the Bylaws out before the National meeting or if we should push this issue back for after the National? Please let us know your decision.
We have had a bit of a mystery with the Winter Issue. On Wednesday, January 28th, Jim Deppen called Good Impressions and asked for four additional copies of the Neogram for himself. According to a phone conversation I had with Wendy at Good Impressions, on Thursday, January 29th, Jim was told the only copies they had left were the ones there for me to pick up. These included the international copies that I mail out, my copy and the copies for both Donna and Shawn Welty (I have been picking these up to save on the postage) as well as the four additional copies I have set aside to mail out to members in case of any problems, and the copy for Carlo Pietroniro since he purchased the cover and back cover and his name had not been added to the membership list at time of printing. This was a total of twelve copies. That night, after Good Impressions had closed for the night at 5 p.m. and most of the staff had gone home, Mr. Deppen stopped by the printer to pick up my designated copies. The only people at the printer after five that night, do not deal with the day to day running of the printer and did not know that they were not supposed to release the Neogram to anyone but me or someone I gave permission to pick up the copies. According to my phone conversation with Wendy, twelve copies left Good Impressions. That same night the copies were dropped off with Sharon Costello. Sharon was not aware of how many copies were supposed to be in the box and so did not count them. Donna Welty picked up the copies from the Costello home on Thursday January 29th. Six copies were in the box.
I contacted the printer and asked them not to release copies to anyone but myself or someone I gave permission to in writing. They agreed. Upon learning that there were copies of the Neogram missing I contacted Jim. I left him a voicemail and received an email from him the following morning. In his email on Friday, January 30th, Jim told me that he mailed the four international copies for me and as quoted from his email:
"I asked for a copy of the magazine and I see nothing wrong with that. If you have a problem with it then so be it, but I am on this committee and I do my part as instructed.".
I emailed him back that Friday telling him that if he wanted extra copies of the Neogram they were $8.00/copy. I also requested the receipt from his mailing of the international copies so that I could give it to Irene. I requested that he get me the receipt and return the two copies of the Neogram. Tonight, February 3rd I received another email from Jim stating that he will be sending the receipt for the international mailing to Irene. He also states that he gave one copy to Carlo and one copy to Sharon Costello whose copy had been ruined in the snow. This would account for the two copies that remained unaccounted for after the international mailings. We are waiting to receive the receipt. I am emailing Irene to contact me when she receives it.
-Continue on Page 3-
USNMC BOARD MEETING MINUTES
FEBRUARY 8, 2009
-Page 2-
Continued from Page 1
Putnam Fund (USNMC Rescue) $3,978.33
TOTAL $28,261.12
Bills to be paid:
NeoGram $1,446.52
AKC $1.95
Rockwood Company $900.00 (Liability Insurance)
Banquet bill for National needs to be paid.
Donna Welty moves to pay bills, Nydia Thornton seconds. Motion passed - all ayes.
COMMITTEE REPORTS:
Communications
Website - Co-chairs Sharon Costello, Donna Welty
Donna had emailed Karl Groves to clarify the monthly $44.00 charge. Karl
had emailed response that this is for the hosting charge. Jennifer Groves
further explained that we are the only ones on this server.
Neogram - editor Heather Welty
The Winter issue of the Neogram is out and we have started working on the first issue of 2009. We have started playing with templates for the covers to avoid delays like we had with the last issue. We are also looking for six topics to be repeated in every issue as regular columns. We are looking for suggestions on what topics would appeal to rescue, pet owners and breeders. Feel free to send in suggestions of what you would like to see in each issue.
For the upcoming issue we are lacking content and ads. We are thinking of running a total black and white issue with no centerfold if we do not receive ads. We would need to come up with a price for the cover printed in black and white. I was thinking the same price as an inside color page ($125.00). This would be better then running the edition with no money coming in from ads - what do you think? I also need to know if the board would like to use the Neogram to get the info on the Bylaws out before the National meeting or if we should push this issue back for after the National? Please let us know your decision.
We have had a bit of a mystery with the Winter Issue. On Wednesday, January 28th, Jim Deppen called Good Impressions and asked for four additional copies of the Neogram for himself. According to a phone conversation I had with Wendy at Good Impressions, on Thursday, January 29th, Jim was told the only copies they had left were the ones there for me to pick up. These included the international copies that I mail out, my copy and the copies for both Donna and Shawn Welty (I have been picking these up to save on the postage) as well as the four additional copies I have set aside to mail out to members in case of any problems, and the copy for Carlo Pietroniro since he purchased the cover and back cover and his name had not been added to the membership list at time of printing. This was a total of twelve copies. That night, after Good Impressions had closed for the night at 5 p.m. and most of the staff had gone home, Mr. Deppen stopped by the printer to pick up my designated copies. The only people at the printer after five that night, do not deal with the day to day running of the printer and did not know that they were not supposed to release the Neogram to anyone but me or someone I gave permission to pick up the copies. According to my phone conversation with Wendy, twelve copies left Good Impressions. That same night the copies were dropped off with Sharon Costello. Sharon was not aware of how many copies were supposed to be in the box and so did not count them. Donna Welty picked up the copies from the Costello home on Thursday January 29th. Six copies were in the box.
I contacted the printer and asked them not to release copies to anyone but myself or someone I gave permission to in writing. They agreed. Upon learning that there were copies of the Neogram missing I contacted Jim. I left him a voicemail and received an email from him the following morning. In his email on Friday, January 30th, Jim told me that he mailed the four international copies for me and as quoted from his email:
"I asked for a copy of the magazine and I see nothing wrong with that. If you have a problem with it then so be it, but I am on this committee and I do my part as instructed.".
I emailed him back that Friday telling him that if he wanted extra copies of the Neogram they were $8.00/copy. I also requested the receipt from his mailing of the international copies so that I could give it to Irene. I requested that he get me the receipt and return the two copies of the Neogram. Tonight, February 3rd I received another email from Jim stating that he will be sending the receipt for the international mailing to Irene. He also states that he gave one copy to Carlo and one copy to Sharon Costello whose copy had been ruined in the snow. This would account for the two copies that remained unaccounted for after the international mailings. We are waiting to receive the receipt. I am emailing Irene to contact me when she receives it.
-Continue on Page 3-
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